Next Generation Bull Riding Foundation — Privacy Policy

Effective Date: 10/22/2025
Who we are: Next Generation Bull Riding Foundation (“NextGen,” “we,” “our,” or “us”) operates programs, events, and digital properties (including our website and official social pages) that support youth development in western sports.

This Privacy Policy explains what information we collect, how we use it, to whom we disclose it (and how), and the safeguards we use to protect it. By using our website or participating in our programs, you agree to this Policy.

1) Information We Collect

A. Information you provide directly

Contact & Account Data: name, email, phone, address, organization, role, emergency contact.
Participant Data: rider/participant name and age, parent/guardian info, shirt sizes, team affiliation, program selections, event registrations, waivers and releases.
Payment/Transaction Data: amount, date, limited payment details processed via our payment providers (we do not store full payment card numbers).
Communications: messages sent to us (email, forms), survey responses, testimonials.
Media & Submissions: photos, videos, stories, or other content you provide or authorize us to use.

B. Information collected automatically

Usage Data: IP address, device/browser type, pages visited, referring/exit pages, timestamps.
Cookies & Similar Technologies: to remember preferences, enable site functionality, analyze traffic, and measure campaigns.

C. Information from third parties

Service Providers & Partners: payment processors, email tools, analytics platforms.
Social Media Platforms: if you engage with our pages or connect via social sign-in (subject to your settings on those platforms).
Event Co-Hosts: when we jointly operate events with venues, fairs, or partners.

2) How We Use Your Information

We use personal information to:

Operate our programs and events: process registrations, waivers, rosters, scheduling, communications, awards/recognition.
Provide services: respond to inquiries, manage accounts, deliver newsletters and updates you request.
Safety & compliance: verify consent/eligibility, manage incident logs, satisfy legal/insurance requirements, enforce codes of conduct.
Marketing & outreach: send event info, sponsor highlights, fundraising news, and program updates (you may opt out at any time).
Content & media: create event recaps, highlight reels, and educational content using authorized photos/videos.
Site performance & security: maintain, protect, and improve our website and digital services; detect/prevent fraud and misuse.
Research & program improvement: aggregate/de-identify data to analyze participation and outcomes.

3) To Whom We Disclose Information (and Method of Disclosure)

We do not sell your personal information. We may disclose information as follows:

A. Service Providers (Processors).
Trusted vendors who perform services for us (e.g., payment processing, email delivery, analytics, web hosting, video platforms, background IT support).
Method: access is provided on a need-to-know basis via secure logins, encrypted transfers, or platform integrations subject to confidentiality and data-protection obligations.

B. Event Partners & Co-Hosts.
Venues, fairs, rodeo associations, or production partners to run registrations, credentials, scheduling, safety, and awards.
Method: securely shared rosters or reports (encrypted files, secure portals) limited to event operations; where required, we obtain consent.

C. Sponsors & Media (with consent or as permitted by releases).
Name, team, and images may appear in event programs, leaderboards, broadcasts, livestreams, websites, and social media in line with media releases you sign.
Method: approved creative assets, press kits, or controlled file transfers; we share only what’s necessary and authorized.

D. Legal, Safety, and Insurance.
Where required by law, subpoena, insurance claims, or to protect rights, property, safety of participants and the public.
Method: direct secure transmission to authorities/insurers per legal standards.

E. Business Transitions.
If we undergo a reorganization or affiliation change, information may transfer consistent with this Policy and applicable law.

We may share aggregated or de-identified data (which does not identify individuals) for reporting and program evaluation.

4) Security Practices

We use administrative, technical, and physical safeguards appropriate to the sensitivity of the data, including:

Encryption in transit (HTTPS/TLS) and reputable hosting environments.
Access controls & least-privilege: role-based access, unique credentials, and logging.
Vendor due diligence: contracts requiring confidentiality and security controls.
Data minimization & retention limits (see Section 7).
Incident response procedures designed to investigate and address potential issues.

No system is 100% secure; we cannot guarantee absolute security. If we discover a data incident affecting your information, we will notify you as required by law.

5) Your Choices & Rights

Opt-Out of Marketing: use the unsubscribe link in any marketing email or contact us.
Cookies: adjust your browser settings to block/clear cookies (site features may be limited).
Access, Correction, Deletion: you may request access to, correction of, or deletion of your personal information (subject to legal/operational limits).
Parental Controls: parents/guardians may review, direct deletion of, or withdraw consent for their child’s information.

Residents of certain jurisdictions (e.g., California) may have additional rights under applicable laws. Contact us to exercise rights; we will verify your request consistent with legal requirements.

6) Children’s Privacy

We are committed to protecting youth participants. For children under 13, we collect and use personal information only with verifiable parental/guardian consent. We limit disclosures to those necessary to operate the program (e.g., event rosters, safety). Parents/guardians can review or direct deletion of their child’s information by contacting us (see Section 10).

7) Data Retention

We retain personal information only as long as necessary to:

deliver requested services and operate events,
comply with legal, tax, and insurance obligations,
resolve disputes, and
maintain program integrity (e.g., eligibility, safety records).

When no longer needed, information is deleted or de-identified in accordance with our retention schedule and applicable laws.

8) Cookies, Analytics, and Third-Party Links

We use cookies and analytics (e.g., to evaluate traffic and improve content).
Third-party links (sponsors, partners, social media) operate under their own privacy policies. We are not responsible for third-party practices; review their policies before providing data.

9) International Use

Our services are primarily intended for the United States. If you access them from outside the U.S., your information may be processed in the U.S. (and elsewhere) where laws may differ from those in your location.

10) Contact Us

Next Generation Bull Riding Foundation
Email: office@NextGenBullRidingTour.com
Phone: 616-500-2444

For privacy requests, please include your name, contact info, and a description of your request. Parents/guardians should include the participant’s name and relationship.

11) Changes to This Policy

We may update this Policy periodically. We will post updates with a new “Effective Date” and, where required, notify you of material changes. Your continued use of our services after changes indicates acceptance of the updated Policy.

12) Summary of Required Disclosures (Quick Reference)

Information collected: contact/account details, participant data, payment metadata, communications, media, usage data, cookies; limited third-party inputs.
Uses: operate programs/events; communicate; safety/compliance; marketing (opt-out); content/media; site security and improvement; research (aggregated).
Parties & method of disclosure: service providers, event partners, sponsors/media (per consent/releases), legal/insurance; via secure transfers, role-based access, or platform integrations.
Security: encryption in transit, access controls, vetted vendors, retention limits, incident response.

If you have any questions about this Privacy Policy or our practices, contact us (Section 10).